Since I’ve recently bashed auto-scheduling, I guess I should propose an alternative.

TurboBase.com

TurboBase is a website where your club can setup schedules for the future. It’s totally manual, no auto-scheduling! TurboBase has no ads and has an intuitive interface - think Google level simplicity. My club has used it for almost four years with great success. It’s never been down, no bugs, no glitches. A great lesson to any aspiring engineers about KISS - keep it simple, stupid. Do one thing and do it really well.

The hardest thing with TurboBase is etiquette when you’re first starting out your club on it. My club had a few snafu’s, but since it’s so convenient it was worth the learning curve.

• No changing roles without notification - Your club meeting is Saturday morning and on Wednesday night you decide to remove yourself as Speaker #2 since you’re not feeling well. Fine. But the club has to have a rule where you let the meeting’s Toastmaster and possibly the VPE know about it. The Toastmaster isn’t going to be checking Turbobase in real time, so they may not realize they’re a role short until Friday night. It’s not fair to pull the carpet out from under someone like that.
  
• Turbobase isn’t end-all / be-all scheduler - Not everyone is techno savvy, so it’s not fair to force them to use Turbobase if they don’t want to. The VPE or week’s Toastmaster should still be available to enter in anyone’s name who doesn’t have access to Turbobase.
• Walk-through - Again for those non tech folks, if your club transitions to using TurboBase you should have a simple walk through for them of the step-by-step. Ideally you can do this via wifi and in real time, but failing that hand-outs or overhead projections work, too. As a Microsoft employee I took this one for granted, but fortunately enough people complained that we did a walk-through. After the walk-through, even tentative technology users felt comfortable on TurboBase.
• Give Everyone Full Control - I initially had worries about making everyone an Administrator on Turbobase. I worried that anyone could delete a future meeting or a member by mistake, so I considered locking down write access. I write networking software for a living so I’m totally paranoid. My fears were unfounded on TurboBase. You’d have to really go out of your way to screw things up too royally. TurboBase is so easy to use it’d almost have to be malicious to be deleting stuff like this.
• It won’t fill in the schedule for you - Just telling your club members, “Go to TurboBase and sign up” won’t work in any club with fewer than sixty or so people. You still need a mechanism to get people to agree to jobs in the first place. Turbobase just records who’s doing what, it doesn’t force them to sign up in the first place.